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Equipment

If you are an equipment custodian, you do not want to be looking for missing equipment items as you get closer to your PCS date. Be sure you have your paperwork and inventory in order so this can be a smooth turn-over for your new Equipment custodian. If you are not an equipment custodian, you will be automatically signed off.

The following information needs to be emailed to This email address is being protected from spambots. You need JavaScript enabled to view it.:

• New appointment letter with primary/alternate.
• New R14/R25 (inventoried/signed)
• Training certs for new custodians

For questions, please call 632-8352

Passport

Do you or your dependents have an Official or No Fee Passport (not to be confused with your tourist passport)?  If so, you are required to e-mail the passport/visa office with the following information at This email address is being protected from spambots. You need JavaScript enabled to view it.

• Copy of your PCS orders
• List the expiration dates of OFFICIAL, burgundy color passport
• List dependents and expiration dates of all NO FEE passports

Vehicle Shipping

This is not an individual checklist item, but is very important if you are planning on shipping your vehicle to your next destination.  It is highly encouraged to get this process started 2-3 months out from your PCS date.

Please call Pass and Registration at 632-4858, option 8, to hear the requirements for shipping your vehicle.

All vehicles MUST be deregistered 72 Hours BEFORE your final out appointment.

Housing

Refer to the "HOW TO CLEAR ECONOMY HOUSING BROCHURE" received during the Plan My Move Briefing.  Also available at the Housing Office.

Send the termination notice letter (available at the housing office) to the landlord at least 30-40 days prior to termination, registered via the Italian post.  Must provide signed and dated landlord release letter to obtain clearance.

This would also be a good time to book your nights with lodging, as space is limited.

Facility Manager

If you are assigned as an Aviano Facility Manager, you need to send an updated appointment letter to This email address is being protected from spambots. You need JavaScript enabled to view it. to be removed from the FM listing and be cleared for out-processing.

USAFE IT Asset User

If you are an Information Technology Equipment Custodian (ITEC), please use the SharePoint page at https://usaf.dps.mil/sites/Aviano/31MSG/CS/SCO/SCOS/ITAM/SitePages/Home.aspx or call 632-8038 to begin your out-processing.  

All Primary ITECS must begin their out-processing NLT 45 days prior to departure.

If you are not on the ITEC account, please email This email address is being protected from spambots. You need JavaScript enabled to view it. or call 632-8038 to be signed off.

EFMP-FS

Q-coded airmen must complete a Family Needs Assessment with the local EFMP Family Support (FS) Coordinator.

Contact the Military and Family Readiness Center EFMP-FS Coordinator at
This email address is being protected from spambots. You need JavaScript enabled to view it. to make an appointment to complete a Needs Assessment and Services Plan NLT 30 days prior to PCS.  

Item should be completed after the member has completed the Family Member Travel Screening with EFMP Medical, which can be initiated through MyVector.  The system will automatically send you a link on your MyVector dashboard for your Travel Screening Questionnaire (TSQ) when you are within 8 months of your RNLTD.

**Non Q-coded SM's with dependents: Please send a screenshot of your approved travel screening questionnaire to This email address is being protected from spambots. You need JavaScript enabled to view it. once it has been completed with EFMP-Medical.**

**Single Service members: Please email EFMP-FS
using the above contact info and indicate you do not have any dependents and you will be signed off**

FMS

Unfortunately, you don’t get to keep your appliances you received from the Furnishings Management Section (FMS) when you PCS.

Contact FMS at 632-2272 at least 30 days prior to departure to set up appointment(s) for delivery and/or pick-up of temporary furniture and appliances.

If you have any questions, send an email to This email address is being protected from spambots. You need JavaScript enabled to view it.

Customer Service Clearance

Please email Customer Service at This email address is being protected from spambots. You need JavaScript enabled to view it. to close or turn-over your Bench-stock Account. Block IIA Certificate of Training and Appointment Letter are required prior to Bench-stock turnover.

If you are an E-SS user/customer, call customer service once you no longer require access. All others will be signed off automatically once LRS verifies you have no pending 31 LRS Supply Actions.

IPE

Time to turn in all of your IPE. You can turn them in during customer service hours on Mon-Wed & Fri: 0800-1500/ Thur:1100-1500, Bldg 933 (remove ALL tape from gear/wash JLIST Top/Bottom)

**IPE will provide member with a memorandum to take to Final-Out Appointment**

Mental Health

Members who have NOT received Mental Health services will be automatically cleared.

Call DSN: 632-5321 to have all MH/FAP/ADAPT history reviewed for case closure and transfer of documentation.

TRICARE

All members require a face-to-face official benefits briefing with a TRICARE Beneficiary Service Representative. Briefings occur on a walk-in basis M-F 0800-1600: Sign in at the TRICARE Kiosk.  

Please be sure to bring 1 copy of your orders to your briefing.

**You must have a fly out date prior to out-processing**

Post Office

You want to make sure you continue getting mail during your PCS.  You will need to drop off a copy of your PCS orders to the Customer Service Window at the Post Office 15 days prior to your departure.

You MUST provide a forwarding address to the Post Office (ex: family member, gaining base, friend). Failure to do so may result in your mail being returned to the sender.

Customer Service Window hours are Mon-Fri from 1000-1600.

Passenger Travel

Please email PortCall request and orders/amendments to This email address is being protected from spambots. You need JavaScript enabled to view it.. Please email an updated SURF if you've had a DEROS change.

You can obtain a PortCall Request at our SharePoint:
https://usaf.dps.mil/sites/Aviano/31MSG/31LRS/LGRD/PassengerTravel

Your airline reservation will be made when you complete the PortCall worksheet via email. You must verify or change your reservation by phone/email. Airline tickets will be purchased 7 duty days prior to departure date. Changes to the reservation need to be made no later than 7 duty days prior to departure dates. Please visit our SharePoint for any additional information or to obtain travel documents

Hours of operation: Monday- Friday 0900-1500, Closed 3rd Thursday of the month

Contact Information: 632-1514 Opt. 4 or This email address is being protected from spambots. You need JavaScript enabled to view it.

Debrief SSO/SSR

Members with SECRET or below security clearances: NO ACTION is required. INA will automatically out-process you after your security status is determined to fit this criteria.  Members with TOP SECRET/SCI: if read-in to SCI while at Aviano AB, you are required to be debriefed within 30 days from your vMPF final out date.

Walk-ins accepted on Wednesdays from 1400-1500. Outside of walk-in time, please call 632-4460 to set up an appointment.

Medical Records

NON PRP/FLYERS: Drop off ONE copy of orders to 31 MDG Medical Records (Main Clinic Bldg 121 Rm GD34) NLT 5 days prior to departure.  All medical records (AD member and any dependents) will be mailed to next location.

PRP/FLYERS: Report to the PRP/Flight Medicine and Dental Clinic NLT 3 days prior to your final out to drop off TWO copies of orders. (Note: Your PCS orders will determine whether or not you hand carry your medical records).

Schedule Dorm Out

E1-E4 who live in the dorms are required to either call Dorm Management at DSN: 632- 3676 / COMM: 043430-3676, or come to the Dorm Management office in building 1428 to set up your dorm out-processing appointment as soon as you know your base final-out date or your fly-out date.

Dorm residents are not authorized to stay in TLA until they have successfully passed their room inspection. You will NOT be cleared in vMPF until you have successfully passed your room inspection.

All E5 and above are cleared from the list weekly as your name appears in the system (generally 2 months ahead). Any questions, call Dorm Management at DSN: 632-3676 / COMM: 043430-3676.

Vehicles/Motorcycle/Gas Card/Orders/Road Tax

Vehicles/Motorcycles MUST be shipped, sold, salvaged, or driven/exported.

All vehicles MUST be de-registered 72 Hours BEFORE your final out appointment through the MPS Pass and Registration section. ***Please bring Soggiorno's red stamp letter prior to final vehicle de-registration (ONLY APPLICABLE to members with dependents).

If you have any further questions, please call Pass and
Registration at 632-4858.

Schedule Final Out

Final-Outs: Monday, Wednesday, Friday 10:00 am **MUST HAVE APPOINTMENT SCHEDULED PRIOR TO FINAL OUT PROCESSING**

To schedule a final-out, please mail the following items to This email address is being protected from spambots. You need JavaScript enabled to view it.:

The below list is not all-inclusive. Use the listing provided on final-out appointment.

• Flight itinerary
• vOP Checklist (All task completed prior to appointment)
• Medical/Dental Records (For PRP (Dental records only), Flight Status mbrs)
• Dependents Passports/Visa (If applicable and Overseas only)
• SGLI (copy)
• Current Fitness Report
• Soggiorno Memorandum (Red Stamp)
• Pass and Registration Memorandum (Red Stamp)
• Flight Itinerary
• Individual Protective Equipment Memorandum (LRS/IPE)
  
  

Please make copies of these items for yourself PRIOR to your appointment.