Private Organizations (POs) are self-sustaining special interest groups, set up by individuals acting exclusively outside the scope of any official capacity as officers, employees, or agents of the Federal Government.
IAW AFI 34-223, “Private Organizations are self-sustaining special interest groups, set up by individuals acting exclusively outside the scope of any official capacity. They operate on Air Force installations with the written consent of the Installation Commander. POs are not Federal entities.” POs have a bank account that exceeds over $1,000 in an average of 3 months.
Unofficial unit-affiliated activities (e.g., coffee funds, water funds, sunshine funds are not considered Private Organizations, unless current assets exceed a monthly average of $1,000 over a three (3)-month period. Activities which exceed the asset limit ($1,000) must become a recognized Official Private Organization or reduce its current assets below the $1,000 threshold. Also it must be affiliated with a unit (example: Squadron Booster Club).
PO must submit a written constitution, by-laws, and other similar
documents, through the Private Organization Office, who will then route for coordination/approval (legal office/MSG/CC). See AFI 34-223 (Private Orgs Guide Book), paragraph 9 for specific requirements. The constitution, bylaws or similar documents must:
Private Organization must provide the latest annual financial statement with supporting bank statements to the Private Organization office.
Because Private Organizations operate on Air Force installations with the written authorization of the Commander, 31st Mission Support Group (authority having been delegated by the Commander, 31st Fighter Wing), the Private Organizations Office acts as a liaison between Private Organization members, the Legal Office, 31st Force Support Commander, and the 31st Mission Support Group Commander to get all documentation set up for the group to be established as a Private Organization.
Once established, the Private Organization office will maintain a file on each Private Organization and at the end of each fiscal year, will review each Private Organization to ensure all financial statements, documents, records, and procedures outlined in the Private Organization Guide are followed and the organizations are in compliance with Air Force Instructions (AFI) and Operating Instructions (OI).
Detailed in the Private Organizations Handbook (AFI 34-223) are the following subjects:
•A fundraising request form must be submitted to the Private Organization office for any fundraising event. Private Organizations should submit their request at least 15 days prior to the event date.
•With the proper approval by 31FW/CC or designee, Private Organizations, and unofficial unit-affiliated activities may conduct three (3) fundraisers per calendar quarter. You must submit a completed fundraising form to the Private Organization Office.
• Fundraising must not duplicate or compete with activities of the AAFES or 31st Force Support
• Direct solicitation of cash donations is prohibited.
• Private Organizations may not conduct raffles or other gambling-type activities except as provided in AFI 34-223 paragraph 10.20 and unofficial unit-affiliated activities may not conduct any of the above under any circumstances.
Official Private Organizations and Unofficial Unit-Affiliated Activities must maintain updated documents; otherwise, the organization may be suspended/dissolved.
PO's Office will send out an email for food booth submissions.
Bella Befana Bazar (Sep/Oct)-managed by CIAO (Community Integration of Aviano Organization
Primavera Bazar (MAy)-managed by the Primavera Bazar Committee
Emails for bazar food booth submissions are sent by the private organizations.
As a general rule, unofficial activities’ fundraising efforts are considered “for us, by us” fundraising, unless fundraising extends beyond unit personnel and family members. Unit commanders may approve unit unofficial activity fundraisers on the installation within the unit, and only for the unit’s personnel. Fundraising outside the unit requires Installation Commander or designee approval. Unofficial activities are still Federal entities and may not solicit gifts from outside sources or engage in off base fundraising.
With the proper approval by 31FW/CC or designee, Private Organizations and unofficial unit- affiliated activities may conduct three (3) fundraisers per calendar quarter. You must submit a completed fundraising form to the Private Organization Office.
Fundraising must not duplicate or compete with activities of the AAFES or 31st Force Support Squadron.
Direct solicitation of cash donations is prohibited.
Private Organizations may not conduct raffles or other gambling type activities except as
provided in AFI 34-223 paragraph 10.20 and unofficial unit-affiliated activities may not conduct any of the above under any circumstances.
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