This table will breakdown only the steps needed for members retiring from the Air Force out of Aviano.
The Separation and Health Physical Examination (SHPE) is mandatory for all Active Duty members prior to separation. This process documents and assesses your medical history, medical concerns identified during your military career, and current health status.
To begin your SHPE, go to your IMR and select the SPE tab.
Questions/concerns can be directed to the following org box:
Call the Dental Clinic at 632-5060 to check if you have any appointment needs 60-90 days from your projected final out date.
If you are an equipment custodian, you do not want to be looking for missing equipment items as you get closer to your PCS date. Be sure you have your paperwork and inventory in order so this can be a smooth turn-over for your new Equipment custodian. If you are not an equipment custodian, you will be automatically signed off.
The following information needs to be emailed to
For questions, please call 632-8352
"Do you or your dependents have an Official or No Fee Passport (not to be confused with your tourist passport)? If so, you are required to e-mail the passport/visa office with the following information at
This is not an individual checklist item, but is very important if you are planning on shipping your vehicle to your next destination. It is highly encouraged to get this process started 2-3 months out from your PCS date.
Please call Pass and Registration at 632-4858, option 8, to hear the requirements for shipping your vehicle.
All vehicles MUST be deregistered 72 Hours BEFORE your final out appointment.
Refer to the "HOW TO CLEAR ECONOMY HOUSING BROCHURE" received during the Plan My Move Briefing. Also available at the Housing Office.
Send the termination notice letter (available at the housing office) to the landlord at least 30-40 days prior to termination, registered via the Italian post. Must provide signed and dated landlord release letter to obtain clearance.
This would also be a good time to book your nights with lodging, as space is limited.
If you are assigned as an Aviano Facility Manager, you need to send an updated appointment letter to
If you are an Information Technology Equipment Custodian (ITEC), please use the SharePoint page at https://portal.usafe.af.mil/sites/Aviano/31MSG/CS/SCO/SCOS/ITAM/SitePages/Home.aspx or call 632-8038 to begin your out-processing.
All Primary ITECS must begin their out-processing NLT 45 days prior to departure.
If you are not on the ITEC account, please email
Unfortunately, you don’t get to keep your appliances you received from the Furnishings Management Section (FMS) when you PCS.
Contact FMS at 632-2272 at least 30 days prior to departure to set up appointment(s) for delivery and/or pick-up of temporary furniture and appliances.
If you have any questions, send an email to
If you are PSCing with your pet(s) to the US, contact the Vet Clinic at 632-8485 at least 31 days prior to your departure date to ensure your pet's Rabies vaccination is valid and to schedule an appointment for your health certificate. Your pet's Rabies vaccination must be at least 30 days old, but not older than 11 months. Microchipping is mandatory. If you are transferring your pet to another person, you must come into the Vet Clinic with the new owner. The new owner must also register the pet with the clinic before we can clear you through the vet clinic. If the new owner is an Italian National, you must bring a MFR signed by your 1st shirt into the clinic that includes the local nationals name, phone number and physical address.
You can contact the Library at 632-5382 to be out-processed within 30 days of your departure. Please make sure you have returned all items.
You will not be able to checkout anything once you have out-processed.
Federal Voting Assistance Program
You may satisfy this requirement by reviewing the Military Voter and UOCAVA tutorials at www.FVAP.gov. Once you have completed a website review, email the following statement to
Attendance at Plan My Move will also satisfy this out-processing requirement.
Customer Service Clearance
Please email Customer Service at
If you are an E-SS user/customer, call customer service once you no longer require access. All others will be signed off automatically once LRS verifies you have no pending 31 LRS Supply Actions.
SIPR Token Holder -- Please bring your SIPR Token to Bldg 1442, Room 115, M-TH from 0800-1600. If you do not have a SIPR Token/Account, please send an email with your full SSAN to
Time to turn in all of your IPE. You can turn them in during customer service hours on Mon-Wed & Fri: 0800-1500/ Thur:1100-1500, Bldg 933 (remove ALL tape from gear/wash JLIST Top/Bottom)
IPE will provide member with a memorandum to take to Final-Out Appointment.
The Education Center will evaluate your records for missing grades, TA reimbursement, etc, 60 days prior to your departure date. Please take the appropriate corrective actions, if staff indicates required actions.
Please note, in order to receive your CCAF degree, your requirements needs to be completed PRIOR to your retirement.
Please call 632-5330 if you have questoins/concnerns.
Non-Pet Owners and Previous Pet-Owners - please contact the Vet Clinic at 632-8485 to be outprocessed.
Previous Pet Owners may be required to provide documentation for death or loss of pet or transfer of ownership. If you are transferring your pet to another
person, you must come into the Vet Clinic with the new owner. The new owner must also register the pet with the clinic before you can be cleared through the vet clinic. If the new owner is an Italian National, you must bring a MFR signed by your 1st shirt into the clinic that includes the local national’s name, phone number and physical address.
All members require a face-to-face official benefits briefing with a TRICARE Beneficiary Service Representative. Briefings occur on a walk-in basis M-F 0800-1600: Sign in at the TRICARE Kiosk.
Please be sure to bring 1 copy of your orders to your briefing.
You must have a fly out date prior to out-processing.
This will take care of 3 checklist items on your VoP checklist.
Hand-carry a copy of your orders to Reports and Analysis (MPF - Bldg 1403) to be signed off on your Installation Access Control System (IACS) checklist item and Reports and Analysis checklist item.
If you have a restricted Area Badge (RAB), bring that along with an AF Form 2586 (you can get this from your Unit Security Manager) to the Reports and Analysis Office. If you do not have a RAB, you will be signed off while de-registering from IACS
Walk-in hours are Mon-Fri from 0730-1630.
You want to make sure you continue getting mail during your PCS. You will need to drop off a copy of your PCS orders to the Customer Service Window at the Post Office 15 days prior to your departure.
You MUST provide a forwarding address to the Post Office (ex: family member, gaining base, friend). Failure to do so may result in your mail being returned to the sender.
Customer Service Window hours are Mon-Fri from 1000-1600.
DUE TO COVID-19 RESTRICTIONS, PASSENGER TRAVEL WILL CONDUCT CUSTOMER QUESTIONS / RESERVATIONS
VIA TELEPHONE / EMAIL
Please email PortCall request and orders/amendments to
You can obtain a PortCall Request at our SharePoint:
Your airline reservation will be made when you complete the PortCall worksheet via email. You must verify or change your reservation by phone/email. Airline tickets will be purchased 7 duty days prior to departure date. Changes to the reservation need to be made no later than 7 duty days prior to departure dates. Please visit our SharePoint for any additional information or to obtain travel documents
Hours of operation: Monday- Friday 0900-1500, Closed 3rd Thursday of the month
Contact Information: 632-1514 Opt. 4 or
Members with SECRET or below security clearances: NO ACTION is required. INA will automatically out-process you after your security status is determined to fit this criteria. Members with TOP SECRET/SCI: if read-in to SCI while at Aviano AB, you are required to be debriefed within 30 days from your vMPF final out date.
Walk-ins accepted on Wednesdays from 1400-1500. Outside of walk-in time, please call 632-4460 to set up an appointment.
NON PRP/FLYERS: Drop off ONE copy of orders to 31 MDG Medical Records (Main Clinic Bldg 121 Rm GD34) NLT 5 days prior to departure. All medical records (AD member and any dependents) will be mailed to next location.
PRP/FLYERS: Report to the PRP/Flight Medicine and Dental Clinic NLT 3 days prior to your final out to drop off TWO copies of orders.
All E5 and above are cleared from the list weekly as your name appears in the system (generally 2 months ahead). Any questions, call Dorm Management at DSN: 632-3676 / COMM: 043430-3676
Vehicles/Motorcycles MUST be shipped, sold, salvaged, or driven/exported.
All vehicles MUST be de-registered 72 Hours BEFORE your final out appointment through the MPS Pass and Registration section. ***Please bring Soggiorno's red stamp letter prior to final vehicle de-registration (ONLY APPLICABLE to members with dependents).
If you have any further questions, please call Pass and
Registration at 632-4858.
Final-Outs: Monday, Wednesday, Friday 10:00 am **MUST HAVE APPOINTMENT SCHEDULED PRIOR TO FINAL OUT PROCESSING**
To schedule a final-out, please mail the following items to
The below list is not all-inclusive. Use the listing provided on final-out appointment.
Please make copies of these items for yourself PRIOR to your appointment.
One Force, One Fight! All Day, All Night!
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