Separation
Separating from Active Duty

Separation
Separating from the Air Force
This table will breakdown only the steps needed for members who are separating from active duty.
365 Days
TAP
180 Days
EFMP-M | Separation/Retirement Clearance | In-Service/Palace Front
Seperation/Retirement Clearance
The Separation and Health Physical Examination (SHPE) is mandatory for all Active Duty members prior to separation. This process documents and assesses your medical history, medical concerns identified during your military career, and current health status.
To begin your SHPE, go to your IMR and select the SPE tab.
Questions/concerns can be directed to the following org box:
This email address is being protected from spambots. You need JavaScript enabled to view it. In-Service/Palace Front
Are you interested in going from Active Duty to the Guard or Reserve? Your in-service recruiter will give you all the information you need, as well as help you with your transition.
Contact MSgt Charles Rogers via email at
This email address is being protected from spambots. You need JavaScript enabled to view it. to set up your appointment.120 Days
Plan My Move
90 Days
Equipment | Dental | Passport | Vehicle Shipping
Dental
Call the Dental Clinic at 632-5060 to check if you have any appointment needs 60-90 days from your projected final out date.
Equipment
If you are an equipment custodian, you do not want to be looking for missing equipment items as you get closer to your PCS date. Be sure you have your paperwork and inventory in order so this can be a smooth turn-over for your new Equipment custodian. If you are not an equipment custodian, you will be automatically signed off.
The following information needs to be emailed to
This email address is being protected from spambots. You need JavaScript enabled to view it. :- New appointment letter with primary/alternate.
- New R14/R25 (inventoried/signed)
- Training certs for new custodians
For questions, please call 632-8352
Passport
"Do you or your dependents have an Official or No Fee Passport (not to be confused with your tourist passport)? If so, you are required to e-mail the passport/visa office with the following information at
This email address is being protected from spambots. You need JavaScript enabled to view it. :- Copy of your PCS orders
- List the expiration dates of OFFICIAL, burgundy color passport
- List dependents and expiration dates of all NO FEE passports
- Surrender your OFFICIAL passport and your spouse’s NO FEE passport
Vehicle Shipping
This is not an individual checklist item, but is very important if you are planning on shipping your vehicle to your next destination. It is highly encouraged to get this process started 2-3 months out from your PCS date.
Please call Pass and Registration at 632-4858, option 8, to hear the requirements for shipping your vehicle.
All vehicles MUST be deregistered 72 Hours BEFORE your final out appointment.60 Days
ANG In-Service Recruiter | Personal Property | Housing | Facility Manager
ANG In-Service Recruiter
Want to retrain? Tired of deployments? Want to keep your military benefits? Contact MSgt Brown via e-mail at
This email address is being protected from spambots. You need JavaScript enabled to view it. to learn more.If you are being medically discharged, please e-mail MSgt Brown to be signed off on your VoP.
Personal Property
Once you have orders, initiate your Personal Property Movement: Log in or register to customer DPS user and begin creating your next move at https://dps.move.mil/cust/standard/user
Check out tutorials on https://my.move.mil/
If you need assistance please email:This email address is being protected from spambots. You need JavaScript enabled to view it. or call 632-1709 to obtain the AVB PPTY Shipping Request.Housing
Refer to the "HOW TO CLEAR ECONOMY HOUSING BROCHURE" received during the Plan My Move Briefing. Also available at the Housing Office.
Send the termination notice letter (available at the housing office) to the landlord at least 30-40 days prior to termination, registered via the Italian post. Must provide signed and dated landlord release letter to obtain clearance.
This would also be a good time to book your nights with lodging, as space is limited.Facility Manager
If you are assigned as an Aviano Facility Manager, you need to send an updated appointment letter to
This email address is being protected from spambots. You need JavaScript enabled to view it. to be removed from the FM listing and be cleared for out-processing.45 Days
AFAS | USAFE IT Asset User | FMS | Pet Owners Going to US
AFAS
To be signed off from the Air Force Aid Society (AFAS), you can call the Airman and Family Readiness Center at 632-5407, or visit Monday - Friday from 0730-1630. A copy of your orders is required if you have an outstanding balance.
USAFE IT Asset User
If you are an Information Technology Equipment Custodian (ITEC), please use the SharePoint page at https://usaf.dps.mil/sites/Aviano/31MSG/CS/SCO/SCOS/ITAM/SitePages/Home.aspx or call 632-8038 to begin your out-processing.
All Primary ITECS must begin their out-processing NLT 45 days prior to departure.
If you are not on the ITEC account, please emailThis email address is being protected from spambots. You need JavaScript enabled to view it. or call 632-8038 to be signed off.FMS
Unfortunately, you don’t get to keep your appliances you received from the Furnishings Management Section (FMS) when you PCS.
Contact FMS at 632-2272 at least 30 days prior to departure to set up appointment(s) for delivery and/or pick-up of temporary furniture and appliances.
If you have any questions, send an email toThis email address is being protected from spambots. You need JavaScript enabled to view it. Pet Owners Going to US
If you are PSCing with your pet(s) to the US, contact the Vet Clinic at 632-8485 at least 31 days prior to your departure date to ensure your pet's Rabies vaccination is valid and to schedule an appointment for your health certificate. Your pet's Rabies vaccination must be at least 30 days old, but not older than 11 months. Microchipping is mandatory. If you are transferring your pet to another person, you must come into the Vet Clinic with the new owner. The new owner must also register the pet with the clinic before we can clear you through the vet clinic. If the new owner is an Italian National, you must bring a MFR signed by your 1st shirt into the clinic that includes the local nationals name, phone number and physical address.
30 Days
Finance | Base Library | Customer Service Clearance | Education Records | Federal Voting Assistance Program | IPE | Non-Pet Owners/Previous Pet Owners | Removal From Meal Card | SIPR
Federal Voting Assistance Program
You may satisfy this requirement by reviewing the Military Voter and UOCAVA tutorials at www.FVAP.gov. Once you have completed a website review, email the following statement to
This email address is being protected from spambots. You need JavaScript enabled to view it. *I have received and reviewed the Federal Voting Assistance Program (FVAP) tutorial. Please clear this item from my vMPF out-processing checklist.*Attendance at Plan My Move will also satisfy this out-processing requirement.
Customer Service Clearance
Please email Customer Service at
This email address is being protected from spambots. You need JavaScript enabled to view it. to close or turn-over your Bench-stock Account. Block IIA Certificate of Training and Appointment Letter are required prior to Bench-stock turnover.If you are an E-SS user/customer, call customer service once you no longer require access. All others will be signed off automatically once LRS verifies you have no pending 31 LRS Supply Actions.
IPE
Time to turn in all of your IPE. You can turn them in during customer service hours on Mon-Wed & Fri: 0800-1500/ Thur:1100-1500, Bldg 933 (remove ALL tape from gear/wash JLIST Top/Bottom)
IPE will provide member with a memorandum to take to Final-Out Appointment
Finance
Having your finances in order is extremely important prior to PCSing. To out-process Finance, submit your departure date and orders via (CSP) Comptroller Services Portal at usaf.dps.mil/teams/saffmCSP/portal/.
For questions/concerns, Finance has walk-in hours on Tuesdays and Thursdays from 0900-1300.
Removal From Meal Card
If you have been on meal card at anytime while stationed at Aviano, please contact your CSS to have an AF 220 completed. Once completed, please email
This email address is being protected from spambots. You need JavaScript enabled to view it. the completed form and inform her you are needing to be checked off on the out processing list.
E-4 and below who have never been on meal card since stationed on Aviano, please call x8948 to be checked off.
E-5 and above/officers will be automatically cleared & do not need to call.Base Library
You can contact the Library at 632-5382 to be out-processed within 30 days of your departure. Please make sure you have returned all items.
You will not be able to checkout anything once you have out-processed.
SIPR
SIPR Token Holder -- Please bring your SIPR Token to Bldg 1442, Room 115, M-TH from 0800-1600. If you do not have a SIPR Token/Account, please send an email with your full SSAN to
This email address is being protected from spambots. You need JavaScript enabled to view it. .Education Records
The Education Center will evaluate your records for missing grades, TA reimbursement, etc, 60 days prior to your departure date. Please take the appropriate corrective actions, if staff indicates required actions.
Please note, in order to receive your CCAF degree, your requirements needs to be completed PRIOR to your separation.
Please call 632-5330 if you have questoins/concnerns.Non-Pet Owners/Previous Pet Owners
Non-Pet Owners and Previous Pet-Owners - please contact the Vet Clinic at 632-8485 to be outprocessed.
Previous Pet Owners may be required to provide documentation for death or loss of pet or transfer of ownership. If you are transferring your pet to another
person, you must come into the Vet Clinic with the new owner. The new owner must also register the pet with the clinic before you can be cleared through the vet clinic. If the new owner is an Italian National, you must bring a MFR signed by your 1st shirt into the clinic that includes the local national’s name, phone number and physical address.20 Days
GMV and TRICARE
GMV
You will receive an AF 2296 via the GOV Licensing Office to bring to your next base if you have a GMV/GOV license.
If you don't have a GMV/GOV license, then you will not receive an AF 2296.
If you are 15-20 days from your final out date and haven't been signed off, please e-mailThis email address is being protected from spambots. You need JavaScript enabled to view it. or call 632-4447.TRICARE
All members require a face-to-face official benefits briefing with a TRICARE Beneficiary Service Representative. Briefings occur on a walk-in basis M-F 0800-1600: Sign in at the TRICARE Kiosk.
Please be sure to bring 1 copy of your orders to your briefing.You must have a fly out date prior to out-processing.
15 Days
DEERS/CAC Verification | IACS Deregistration/RAB Turn-in | Post Office | SDAP
DEERS/CAC Verification
NLT a week prior to your Final Out-Processing Appointment, you must out-process with a DEERS Technician at the MPF to ensure your CAC reflects your DOS/Expiration of Term of Service, and complete the ID Card Memo required for your Final Out-Processing Appt.
To clear this task, you will need a copy of your separation orders, your current CAC, and an appointment which can be scheduled at https://idco.dmdc.osd.mil/idco/#/
Walk-in times are every duty day from 0800-0845.
IACS Deregistration/RAB Turn-in
This will take care of 3 checklist items on your VoP checklist.
Hand-carry a copy of your orders to Reports and Analysis (MPF - Bldg 1403) to be signed off on your Installation Access Control System (IACS) checklist item and Reports and Analysis checklist item.
If you have a restricted Area Badge (RAB), bring that along with an AF Form 2586 (you can get this from your Unit Security Manager) to the Reports and Analysis Office. If you do not have a RAB, you will be signed off while de-registering from IACS
Walk-in hours are Mon-Fri from 0730-1630.Post Office
You want to make sure you continue getting mail during your PCS. You will need to drop off a copy of your PCS orders to the Customer Service Window at the Post Office 15 days prior to your departure.
You MUST provide a forwarding address to the Post Office (ex: family member, gaining base, friend). Failure to do so may result in your mail being returned to the sender.
Customer Service Window hours are Mon-Fri from 1000-1600.SDAP
If you are receiving Special Duty Assignment Pay (SDAP), you MUST complete an AF Form 2096. SDAP will stop on the day you depart Aviano AB.
14 Days
Home Fuels | Passenger Travel | Debrief SSO/SSR
Home Fuels
Don't forget to get your utilities turned off!
Home Fuels customers MUST submit an Out-Processing Service Request online at https://avianohomefuels.com two weeks prior to clearing their home with their landlord.
**Dorm Residents may submit a request via the same website, just note that you are a dorm resident**Passenger Travel
Please email PortCall request and orders/amendments toThis email address is being protected from spambots. You need JavaScript enabled to view it. . Please email an updated SURF if you've had a DEROS change.
You can obtain a PortCall Request at our SharePoint:
https://usaf.dps.mil/sites/Aviano/31MSG/31LRS/LGRD/PassengerTravel
Your airline reservation will be made when you complete the PortCall worksheet via email. You must verify or change your reservation by phone/email. Airline tickets will be purchased 7 duty days prior to departure date. Changes to the reservation need to be made no later than 7 duty days prior to departure dates. Please visit our SharePoint for any additional information or to obtain travel documents
Hours of operation: Monday- Friday 0900-1500, Closed 3rd Thursday of the month
Contact Information: 632-1514 Opt. 4 orThis email address is being protected from spambots. You need JavaScript enabled to view it. Debrief SSO/SSR
Members with SECRET or below security clearances: NO ACTION is required. INA will automatically out-process you after your security status is determined to fit this criteria. Members with TOP SECRET/SCI: if read-in to SCI while at Aviano AB, you are required to be debriefed within 30 days from your vMPF final out date.
Walk-ins accepted on Wednesdays from 1400-1500. Outside of walk-in time, please call 632-4460 to set up an appointment.10 Days
Flight/Jump Record | Medical Records | Schedule Dorm Out
Flight/Jump Record
All non-aircrew will be cleared automatically.
All aircrew and parachutists, emailThis email address is being protected from spambots. You need JavaScript enabled to view it. a copy of your orders and the date you anticipate you will be done flying/jumping. If you are aircrew, no need to stop by. Jumpers still need to come to HARM office to collect JRF.Medical Records
NON PRP/FLYERS: Drop off ONE copy of orders to 31 MDG Medical Records (Main Clinic Bldg 121 Rm GD34) NLT 5 days prior to departure. All medical records (AD member and any dependents) will be mailed to next location.
PRP/FLYERS: Report to the PRP/Flight Medicine and Dental Clinic NLT 3 days prior to your final out to drop off TWO copies of orders.Schedule Dorm Out
E1-E4 who live in the dorms are required to either call Dorm Management at DSN: 632- 3676 / COMM: 043430-3676, or come to the Dorm Management office in building 1428 to set up your dorm out-processing appointment as soon as you know your base final-out date or your fly-out date.
Dorm residents are not authorized to stay in TLA until they have successfully passed their room inspection. You will NOT be cleared in vMPF until you have successfully passed your room inspection.
All E5 and above are cleared from the list weekly as your name appears in the system (generally 2 months ahead). Any questions, call Dorm Management at DSN: 632-3676 / COMM: 043430-3676.7 Days
Permisso Di Soggiorno Turn-in | Vehicles/Motorcycle/Gas Card/Orders/Road Tax | Schedule Final Out
Permisso Di Soggiorno Turn-in
To out-process, individuals must come by the Soggiorno Office Bldg 1413, 1st Floor Rm 142, 7 DAYS prior to their final out. Bring a set of orders and Soggiornos only if your dependents have them.
If you do not have dependents or they didn't require a Soggiorno, you will still need to come to our office to get cleared out.
Members will be provided the clearance memorandum to take to Pass and Reg for out-processing.
If your dependent’s Soggiorno has been lost, report immediately to the Carabinieri station in Area F to file a lost report. The original report will be required to out-process.
Office Hours: 0730-1600 - Mon, Tue, Wed, and Friday's. NO WALK-INS ON THURSDAYS!
For any other questions, please call DSN: 632-4806/4802 or email atThis email address is being protected from spambots. You need JavaScript enabled to view it. Vehicles/Motorcycle/Gas Card/Orders/Road Tax
Vehicles/Motorcycles MUST be shipped, sold, salvaged, or driven/exported.
All vehicles MUST be de-registered 72 Hours BEFORE your final out appointment through the MPS Pass and Registration section. ***Please bring Soggiorno's red stamp letter prior to final vehicle de-registration (ONLY APPLICABLE to members with dependents).
If you have any further questions, please call Pass and
Registration at 632-4858.Schedule Final Out
Final-Outs: Monday, Wednesday, Friday 10:00 am **MUST HAVE APPOINTMENT SCHEDULED PRIOR TO FINAL OUT PROCESSING**
To schedule a final-out, please mail the following items toThis email address is being protected from spambots. You need JavaScript enabled to view it. :
The below list is not all-inclusive. Use the listing provided on final-out appointment.- Flight itinerary
- vOP Checklist (All task completed prior to appointment)
- Medical/Dental Records (For PRP (Dental records only), Flight Status mbrs)
- Dependents Passports/Visa (If applicable and Overseas only)
- SGLI (copy)
- Current Fitness Report
- Soggiorno Memorandum (Red Stamp)
- Pass and Registration Memorandum (Red Stamp)
- Flight Itinerary
- Individual Protective Equipment Memorandum (LRS/IPE)
Please make copies of these items for yourself PRIOR to your appointment.
5 Days
Dental
Dental
All members must bring in a copy of their orders NO EARLIER than 5 duty days prior to your MPF Final Out Appointment.
All PRP members must hand carry their records to their gaining base. Stop by the clinic NO MORE than 3 days prior to your Final Out Appointment.
Please call the Dental Clinic at 632-5060 for any questions.1 Day
Final Out
Final Out
You made it. DO NOT MISS YOUR APPOINTMENT!!!
Triple check that you have all necessary documents to bring to your final out. The list will have been provided when you scheduled your final out appointment. Good luck on your future endeavors!
CIAO, BUONA FORTUNA!